A Smarter Way to Track, Secure & Connect
EduTrack-ph is a complete institutional school automation, attendance, and safety platform designed for Tropical Village National High School (TVNHS). Integrating AI Facial Recognition, contactless QR identification, DepEd SF2 and Form 137/138 automation, a dedicated Parent Mobile App, faculty DTR logging (Form 48), and a 24/7 Gemini AI Messenger Assistant, EduTrack-ph powers a modern, safe, and transparent school ecosystem.
One Unified Platform for Smarter School Governance
EduTrack-ph eliminates fragmented paper logbooks and manual reporting by consolidating student attendance, faculty DTRs, visitor monitoring, quarterly academic grading, and family notifications into a unified digital infrastructure.
By leveraging state-of-the-art technologies including AI Neural Face Recognition, instant QR barcode verification, automated DepEd SF2/Form 137/Form 138 calculation, and a 24/7 conversational Google Gemini AI Messenger assistant, EduTrack-ph transforms daily school operations into a fast, transparent, and secure experience for the entire community.
Engineered for Real School Needs
EduTrack-ph is architected around four core pillars that address everyday public school management hurdles.
Precision Monitoring
Real-time tracking of gate entry/exit, subject-level periods, and faculty Form 48 DTRs with instant live dashboard analytics.
Multi-Channel Alerts
Instant SMS, Email, Facebook Messenger push, and Android App notifications with real-time gate security snapshot photos.
Intelligent Security
AI Neural Facial Biometrics, anti-buddy punching photo audit, anti-passback cooldown, and digital Smart Visitor QR badges.
DepEd Automation
Automatic DepEd SF2 Daily Attendance, Form 137/138 Grade Reports, and Civil Service Form 48 DTR generation in one click.
Transforming Challenges into Smart Solutions
See how EduTrack-ph directly resolves the most common administrative, security, and communication bottlenecks in modern schools.
| Traditional School Problem | EduTrack-ph Innovation |
|---|---|
| Manual pen-and-paper attendance logging | Smart QR Code & Contactless Attendance |
| Slow gate queues and student entry bottlenecks | Sub-Second QR & AI Face Recognition Verification |
| Buddy punching & proxy scanning of absent friends | Live Webcam Photo Snapshots on Every Scan & AI Face Match |
| Delayed parent updates regarding arrival and dismissal | Instant SMS, Email, Messenger & Mobile App Push Alerts |
| Lost or damaged paper attendance records | Centralized Relational Database with One-Click SQL Backup |
| Hours spent calculating DepEd School Form 2 (SF2) | One-Click Automated DepEd SF2 Report Generation |
| Lack of real-time visibility on campus population | Live Interactive Attendance Dashboard & Real-Time Stats |
| Uncontrolled campus visitor access & vulnerability | Smart Visitor Pass with Webcam Photo & Exit QR Checkout |
| Parents unable to verify student grades and attendance | Dedicated EduTrack Android Mobile App & Parent Portal |
| Unauthorized cutting classes and unmonitored truancy | Subject-Level Classroom Attendance Recording |
| Manual grading computations and report card errors | Automated Quarterly Grading, Excel Import & Form 137/138 |
| Manual faculty logbook & tedious Civil Service Form 48 | Faculty & Staff Attendance with DepEd/CS Form 48 DTR |
| Unanswered parent questions outside of school hours | 24/7 Facebook Messenger AI Assistant powered by Google Gemini |
| Network outages preventing SMS notifications | Multi-Channel Dispatch & Hardware Gammu GSM Modem Bridge |
Built for the Entire School Community
Every member of the school ecosystem has tailored tools suited specifically for their responsibilities.
Administrators & Registrars
Manage institutional records, visual schedules, batch masterlist enrollments, DepEd SF2 and Form 48 DTR generation, user accounts, and system health.
Teachers & Advisers
Track advisory and subject-level classroom attendance, encode quarterly academic grades, manage handled sections, and respond to dropout warning alerts.
Security Personnel
Operate gate scanning terminals with AI facial recognition and 2D QR scanners, inspect photo audits, register campus guests, and print Smart Visitor passes.
Parents & Guardians
Monitor real-time arrival/dismissal with gate camera photos via the EduTrack Android App, inspect quarterly grades, and chat 24/7 with the school AI assistant.
Learners & Students
Experience lightning-fast contactless gate entry via their school ID QR code or facial scan, and view their official quarterly marks on their student portal.
Non-Teaching Personnel
Log work shifts seamlessly at gate scanners, tracking official hours, undertime, and overtime for automated DepEd / Civil Service Form 48 DTR generation.
From Gate Scan to Intelligent Action
Scan & Verify
Student presents QR code or looks into AI facial camera; snapshot photo is captured.
Sync & Monitor
Live database immediately updates attendance counts and classroom status.
Alert Parents
Instant alerts sent via SMS, Email, Messenger, and Parent Mobile App.
DepEd Forms
Automatically compiles DepEd SF2, Form 48 DTR, and Form 137/138 records.
Intervene & Assist
Early warning flags 3+ absences while Gemini AI answers parent inquiries 24/7.
Intelligent Automation Built for Philippine Schools
EduTrack-ph bridges the gap between DepEd administrative compliance and modern digital security. By combining smart biometrics, hardware GSM modem bridges, mobile apps, and conversational Gemini AI, schools operate faster, safer, and with complete accountability.
Smarter. Safer. More Connected.
To empower educational institutions with cutting-edge, accessible technology that safeguards campuses, eradicates paperwork, bridges school-parent communication, and fosters an inspired digital learning community.
Project Team
Victorio Colorina
Developed By
Jeffrey Rodil
Project Lead